Privacy Policy


Personally Provided Information

You do not have to give us personal information to visit our web site. If you choose to provide us with additional information about yourself through an e-mail message, form, survey, etc., we use that information only to respond to your message or to fulfill the stated purpose of the communication. The information provided is handled on a confidential basis within the association. However, e-mail is not necessarily secure against interception. If your message is sensitive, you may prefer to send it by postal mail instead.

We request information from the user on our order form. Here a user must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill customer's orders. If we have trouble processing an order, this contact information is used to get in touch with the user.

The Society does not disclose, give, sell, or transfer any personal information about our visitors, unless required by law enforcement or statute.

About Your Data 

Your privacy is very important to us.  In order to better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage of our website and at every point where personally identifiable information may be requested.

Protecting Your Personally Identifiable Information

Personally identifiable information (PII) is any data that can be used to identify a specific individual. Social Security numbers, mailing or email address, and phone numbers have most commonly been considered PII, but technology has expanded the scope of PII considerably.  We consider IP addresses, login IDs, social media posts, or digital images. geo-location, biometric, and behavioral data can also be classified as PII.

How we use your information

Marketing and Promotions - For marketing and promotional purposes, such as to send you electronic newsletters, special offers, and promotions

Analytics - To gather metrics to better understand how users access and use the website; to evaluate and improve our website

To Comply with Law - We comply with legal obligations, as part of our general business operations, and for other business administration purposes.

To Prevent Misuse - Where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of our Terms of Service or this Privacy Policy.

Your Right to be Forgotten

If you would like to remove all personal information from our website please contact us.  We will remove all PII data from our records within 48 hours of receipt of the request.

Cookies & Tracking 

Cookies - These are small files with a unique identifier that are transferred to your browser through our websites. They allow us to remember users who are logged in, to understand how users navigate through and use the website. 

Analytics Tools  -  We may use internal and third party analytics tools, including Google Analytics.  The third party analytics companies we work with may combine the information collected with other information they have independently collected from other websites and/or other online products and services. Their collection and use of information is subject to their own privacy policies.

Our Commitment to Children's Privacy

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.

Exporting or Transferring of your Data

We will not share or export or transfer client PII to any third parties.

How We Protect Your Information

The security of your information is important to us. We have implemented safeguards to protect the information we collect.  However, no website or Internet transmission is completely secure. We urge you to take steps to keep your personal information safe, such as choosing a strong password and keeping it private, as well as logging out of your user account, and closing your web browser when finished using  our website  on a shared or unsecured device.

How you can access or correct your Information

You can access all your personally identifiable information that we collect online and maintain. You can correct factual errors in your personally identifiable information by sending us a request that shows the error. To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.

Links to Other Websites

Our website may contain links to third party sites or online services. We are not responsible for the practices of such third parties, whose information practices are subject to their own policies and procedures, not to this Privacy Policy. 

Changes to the Privacy Statement

We review our Privacy Statement annually and we encourage you to periodically review this statement to keep informed on how the agency is protecting your personal information.

Data Protection Contacts 

Data Processor

Data processors maintain and process PII.

Sweet Brier Media - As the primary management service for this website Sweet Brier Media will have access to view and manage client PII data.

Google Analytics - Google operates as a data processor for Google Analytics. 

Data Protection Officer (DPO)

The data controller defines how personal data is processed and the purposes for which it is processed. The controller is also responsible for making sure that outside contractors comply.

Kathryn Hansen - Executive Director